Cube can email task assignees when work is assigned to them and when tasks are coming due or overdue, so teams stay on top of their workflow tasks without anyone chasing them manually. This article explains the three ways Cube handles task notifications: consolidated assignment emails, automated reminders, and on-demand reminders.
These notifications are delivered by email. Routing to Slack, Teams, or in-app is not available today.
Quick summary
- Consolidated task emails: when several tasks are assigned to you or updated together, Cube groups them into one email instead of sending one per task.
- Automated reminders: Cube can automatically email assignees before a task is due and again while it stays overdue, on a schedule you control.
- On-demand reminders ("Remind Now"): a workflow owner can send reminder emails immediately, without waiting for the next scheduled send.
Consolidated task notifications
When tasks are assigned to you or updated, Cube sends a single summary email covering those changes rather than a separate email for each task.
For example, if a workflow owner assigns you twelve tasks at once, you receive one email listing them, not twelve. The email summarizes the recent assignments and updates so you can review everything in one place.
What recipients see:
- One email per batch of assignments or updates, addressed to the assignee.
- A summary of the tasks involved, so you can act without opening each one separately.
No setup is required for recipients. Consolidation happens automatically.
Automated task reminders
Automated reminders email assignees about tasks that are coming due or already overdue, on a recurring schedule. They are managed from the Task Reminders modal.
Open the Task Reminders modal
- Click the bell icon in the top-right corner of the workflow.
- The Task Reminders modal opens, showing the reminder settings.
Configure the schedule
The modal has two reminder settings. Both are on by default so that teams get value without extra setup:
- Remind before due date: on, set to 2 days before the due date. This emails the assignee ahead of the deadline.
- Remind on overdue tasks: on, set to every 3 days. This re-emails the assignee on a repeating cadence while the task stays overdue.
Toggle either setting off, or adjust the timing, then save. Your changes apply to reminders going forward.
What recipients see:
- An email summarizing the tasks that are due soon or overdue for them.
- Repeat reminders for overdue tasks on the cadence set above, until the task is no longer overdue.
On-demand reminders (Remind Now)
When you do not want to wait for the next scheduled reminder, you can send one immediately. This is useful for nudging a team before a deadline or after a meeting.
Send a reminder now
- Click the bell icon in the top-right corner of the workflow to open the Task Reminders modal.
- Expand the Remind Now section.
- Choose which tasks the reminder covers: all open tasks, overdue tasks only, or tasks due within a number of days you specify.
- Click Send Now. Cube emails the matching assignees right away.
Each affected assignee receives a reminder email summarizing their relevant tasks, the same format used for automated reminders.
Frequently asked questions
Can I turn these notifications off as a recipient? Not at this time. There is no per-recipient opt-out for task notification emails in this release.
What happens if a task has no due date? "Remind before due date" and overdue reminders rely on the task having a due date. Tasks without a due date are not picked up by the due-date and overdue schedules.
Will I get a separate email for every task? No. Assignment and update notifications are consolidated into a single email per batch, and reminders summarize your relevant tasks in one message.
Who can send an on-demand reminder? Any user with workflow administration permissions triggers the reminder. Assignees receive the resulting emails.